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Executive Secretary (Supporting Managing Director, Regional)



  • Coordinate the diary, travel planning and appointment booking for Head of Singapore
  • Provide administrative and secretarial support to Head of Singapore
  • Hotel and transport booking for corporate visitors to/ from Singapore
  • Provide support to Head of Singapore and department heads in staff resignation and recruitment
  • Managing staff leave record and maintains a record of all HR related documents.
  • Organise key events for the office including team building events and staff training
  • Coordinate induction of new staff for Business Support matters (e.g. IT requirements, mobile phone/blackberry, Barclays charge card, medical insurance, other inclusions)
  • Liaise with Corporate HR to inform and clarify local/regional laws and regulations that impact the recruitment and departure of staff
  • Work closely with Corporate HR to ensure that all HR policies are complied with.
  • Provide administrative support to team members for visa applications, renewals and cancellations and official letters
  • Support Head of Singapore on performance and salary review processes
  • Coordinate a leaver’s exit process including completion of exit checklist.
  • Attend global HR / L&D conference calls and advise on new trends and policies for Singapore team members.

Job Requirements:

  • Min. Diploma or Degree holder with 5 years working experience
  • Private Secretarial Certificate with 5 years of experience
  • Excellent communication skills is a must
  • Meticulous and able to handle numbers is a must
  • Proficient in more than one language
  • Proficient in Microsoft Office
  • Location : Central

If you are interested in any of the positions, do kindly drop your most updated resume to (Attn: Secretary/ Executive - Leon)

Thank You.

Leon Leong De Cong
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599


Architecture / Building / Construction
Banking & Finance
Conventions / Exhibitions / Events
Education & Training
FMCG / Retail
Freight Forwarding
Healthcare / Pharmaceutical / Life Science / Medical Device
Hospitality / F&B
Industrial Machinery / Heavy Equipment
IT & Telecommunications
Logistics / Warehousing
Media & Advertising
Oil & Gas / Petroleum / Energy
Production / Manufacturing
Public Sector / Government & Statutory Boards
Semiconductor / Electronics / Engineering


Accounting / Auditing / Tax
Administrative Support / Secretarial
Banking & Finance
Chemist / Research Scientist
Customer Service
Healthcare - Nurse / Allied Healthcare
Healthcare - Pharmaceutical / Life Science / Medical Device / Clinical Research / Regulatory Affairs
Hospitality / F&B
Human Resource
Insurance – Underwriting / Broking / Claims / Others
IT Applications (Software / ERP)
IT Infrastructure (Hardware)
IT Management (IT Manager / IT Dir / Head of IT / CIO / CTO)
IT Security / Governance / Risks / Compliance / Audit
Legal & Compliance
Marketing / Public Relations / Media / Advertising
Procurement / Buyer / Merchandiser
Production / Manufacturing
Professional Services
Sales - Others
Sales - Retail
Senior Management
Transportation / Logistics / Supply Chain


Central, North, East, West

Employment Type

Contract / Temp


S$2,601 - S$4,000 / mth
S$4,001 - S$6,000 / mth

If you meet the requirements of this role, please email a detailed resume in Word document to Leon Leong De Cong.
CEI Registration No.: R1551708
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.