Procurement Specialist (Government Public Sector, Tenders, Purchasing)

Essential Functions:

Purchasing

• Develops operating and capital budgets and ensures operation within allocated funds.
• Responsible for implementation of capital equipment, purchased services, supplies and materials necessary for operation.
• Manages, researches, implements and monitors leases and contracts as appropriate. Establishes and maintains applicable process, procedures and systems for assigned functions.
• Direct procurement processes, including equipment research and testing, vendor contracts, and requisitions approval.
• Plans, organizes, and supervises the administration of the purchasing department.  Reviews and approves contracts related to campus operations.
• Procures equipment, supplies, services, and furnishings through existing contracts, competitive bids or new contracts for all facilities on campus under the guidance and direction of administration and department managers.
• Identifies and maintains lists of current vendors and sources of supply for services, supplies and equipment.
• Reviews, evaluates, verifies and process invoices and prepare payment requests in a timely manner.
• Researches and evaluates suppliers based on price, quality, selection, services, support, availability, reliability, and distribution capabilities.
• Prepares formal bid documents for equipment, supplies, services, and furnishings for the purpose of ensuring compliance with State procurement regulations.
• Obtains and reviews competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requestors and subject matter experts.
• Negotiates with vendors for the best price over contracted services and purchases.
• Coordinates with selected vendors on supply and delivery of purchased items.
• Evaluates and monitors contract performance to ensure compliance with contracted obligations and assist with clarifying contract requirements and solving any conflicts.
• Informs and educates staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) for the purpose of facilitating the purchasing process within established practices.
• Maintains purchasing documents, files, and records.

Inventory
• Acts as advisor/resource to all departments with regard to supply, equipment and service needs.
• Implements and monitors a tracking system for medical equipment (beds, oxygen concentrators, etc.).        
• Distributes this information to administration as requested.
• Implements and monitors a par level system to manage inventory of equipment and supplies.
• Conducts inventory reconciliations.
• Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) for the purpose of updating and distributing information and/or acquiring resources to support purchasing operation in compliance with established guidelines.
• Processes requests into approved orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established guidelines.
• Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
• Directs the supply clerk(s) to ensure inventories are accurate and supply rooms are maintained in a clean, orderly manner.

Transportation
• Monitors user departments by analysis of vehicle and equipment utilization and evaluation of equipment specifications.
• Enforces community transportation safety practices and procedures and ensures employees receive appropriate safety training
• Arranges for the purchase and delivery of vehicles and equipment to all departments; insures that all vehicles and equipment purchased are licensed and registered as required.
• Oversee transportation function, including its assets and employees.

General
• Maintains appropriate levels of staff and provides leadership in the areas of hiring, scheduling, coaching, performance management and termination actions in accordance with applicable policies.
• Leads and or participates in quality initiatives within the department and/or participate in organization-wide quality projects.
• Ensures all regulatory requirements are met.
• Conduct employee training sessions on subjects such as hazardous material handling (SDS), employee orientation and quality improvement
• Recruit, interview, select, train, motivate, coach, and mentor Supply Clerks, Transportation Supervisor and Transportation Drivers.
• Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.

Job Specifications:
• Min Diploma or Degree from any recognized institution
• Minimum 5 years of related experience in purchasing
• Knowledge of SAP
• Good in Excel
• Self-driven, maturity in communication and ability to work in collaborative manner

Interested candidates please send a copy of your resume to leonleong@recruitexpress.com.sg

Email Subject: Procurement

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599