Receptionist (Financial Institution)

Main Duties/Responsibilities

• Visitors - receives visitors to the office and advises the relevant internal party of their arrival.
• Refreshments – ensures refreshments are provided to visitors and internal meeting coordinators in the waiting area and meeting rooms as appropriate.  Ensure refreshments, crockery and cutlery are cleared away after meetings and that crockery and cutlery are cleaned and stored after use. Ensure reception pantry is stocked with refreshments.
• Meeting rooms – manages meeting rooms bookings and ensures meeting rooms are clean and prepared as appropriate in advance of meetings. Assist with setting up video conference equipment when IT staff are unavailable.
• Telephone – operates the telephone switchboard, ensuring that incoming calls are answered promptly and politely and are diverted to the appropriate internal party as efficiently as possible, or clear messages are taken and passed to the appropriate party quickly.
• Mail – receives incoming mail from postal service and courier companies.  Arranges for mail to be sorted and to be delivered to the relevant internal party as quickly as possible.  Collates outgoing mail and courier packages and arranges for it to be posted, delivered in person or collected by courier company.
• Reception relief – arranges for relief cover at lunchtimes, during annual and other leave and other times as necessary.
• Assist visiting staff with arranging local travel as required.
• Assist vendors with carrying out routine office equipment readings, minor repairs such as light bulb replacement.
• Replenishing staff pantry fridge with drinks.

Secretarial cover

• Provide support cover for Investment Banking secretaries when on annual or medical leave.
• Manage the day to day responsibilities of the secretary on leave.
• Attending to email and telephone requests, arranging meetings or conference calls and arranging in-house lunches.
• Booking or making changes to travel arrangements (flights, hotels, transport).
• Thinking ahead, informing others of changes to schedule, e.g. meetings running late.
• Having regard for other meetings, time zones, transfer times, etc

Skills Required:

• Knowledge of telephone switchboard operation
• Excellent interpersonal skills
• Excellent organisational skills
• PC skills, MS Word, Excel and Outlook
• Pro-active and flexible attitude, with the ability to demonstrate initiative and reliability;
• Builds and maintains relationships within the team and with clients;

For interested candidates, please screenshot the ad and send your updated resume: ?
Email: angelateh@recruitexpress.com.sg
Telegram: @Angie_TL (https://t.me/Angie_TL)
Whatsapp: +65 96272860

Angela Teh Ling Wei
(CEI No.R1104464)
Recruit Express Pte Ltd
EA License No. 99C4599 ?