Ubi

Mon to Fri, 8am to 530pm

Key Responsibilities

A. Sales Administration

• Provide administrative support for daily Sales operations and customer account activities.
• Prepare and process rental agreements, renewal agreements, endorsement letters and other sales-related documents.
• Update and maintain customer, driver and contract information in the company system.
• Ensure contracts and supporting documents are properly scanned, uploaded, filed and archived.
• Coordinate insurance activation and issuance of cover notes to the relevant parties.
• Conduct company and individual searches through approved platforms when required.
• Raise purchase orders and support vehicle purchase administration.
• Assist with billing verification, supplier invoice submission and preparation of supporting files.
• Assist with weekly and monthly Sales reports, customer activities and departmental initiatives.
• Provide backup coverage for essential Sales Administration duties during staff absence.
• Perform other reasonable Sales administrative duties assigned by Management.

B. Corporate Reporting, Sustainability & RiskCoordination

• Coordinate the collection and consolidation of information required for sustainability, risk and corporate reporting.
• Maintain reporting trackers, supporting records and submission schedules.
• Follow up with relevant departments on outstanding data, reports and action items.
• Assist in preparing management reports, presentations and materials for Group Office submissions.
• Support the updating of sustainability KPIs, risk registers and related documentation.
• Coordinate follow-up actions arising from risk, audit, governance and business continuity reviews.
• Support sustainability and risk awareness activities or initiatives when required.
• Escalate overdue submissions or matters requiring Management attention.

Requirements

• Diploma in Business Administration, Business Management or a related discipline.
• Minimum 2 to 4 years of experience in sales administration, business support, operations coordination or reporting.
• Good proficiency in Microsoft Excel, PowerPoint and Microsoft Office applications.
• Exposure to sustainability, ESG, risk, compliance, audit or governance work will be an advantage but is not essential.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.